GMProGrant Manager Pro
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Stage 2 · Set up your organization · Owners

Naming or changing your Authorized Representative

Who your Authorized Representative is, why only an owner can change it, and how to hand it to someone new.

9 of 10 steps on your routeYour route: Yes, I'm an owner

Your Authorized Representative is the official who signs and certifies for your organization. In GMPro they complete the FFATA certification, sign the funding agreement, and sign certifications such as LETPA (which your Point of Contact may sign too). Keep this person current: when someone leaves or a new director starts, update it before your next award step.

FEMA requires the Authorized Representative to be a current employee or official of your organization, not a consultant or contractor. Because naming someone hands them signing authority, only an organization owner can name, change or remove an Authorized Representative.

Your route

Are you an owner of your organization?

Showing the 9 steps for “Yes, I'm an owner”.

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Who can change official contacts

What they can doOwnerAdministratorMember
Name, change or remove the Authorized Representative
Manage the point of contact, finance and program contacts
See who holds each responsibility

Anyone on your grant team can still submit an application; the Authorized Representative is the one who signs and certifies.

Jump to a step (9)
  1. 1Open the People page
  2. 2See who holds it today
  3. 3Their official responsibilities
  4. 4Open the person taking over
  5. 5Choose “Authorized representative”
  6. 6Confirm they're a current employee or official
  7. 7They're added as a secondary
  8. 8Make them primary
  9. 9Remove the previous holder if they've left

Steps

  1. 1

    Open the People page

    Open your organization and choose the “People” tab. The “Key contacts” strip shows whether an Authorized Representative is named, and the directory below lists everyone connected to your organization.

  2. 2

    See who holds it today

    Open your current Authorized Representative's row. Their panel summarizes what they can do, with their profile, access and official responsibilities below.

  3. 3

    Their official responsibilities

    Scroll to “Official responsibilities”. “Authorized representative · Primary · Organization-wide” means this person signs for every grant unless a grant names someone else.

  4. 4

    Open the person taking over

    Close the panel and open the new person's row. If they aren't in the directory yet, add them first with “Add person” — and give them sign-in access, because they'll need a GMPro login to certify FFATA and sign. Then click “Assign” under “Official responsibilities”.

    Adding people and giving access is covered in People, access & official roles.

  5. 5

    Choose “Authorized representative”

    In “Assign official responsibility”, choose “Authorized representative”. The note at the bottom tells you whether someone already holds it — if so, the new person is added as a secondary holder first.

  6. 6

    Confirm they're a current employee or official

    Tick the box confirming the person is a current employee or official of your organization, not a consultant or contractor, then click “Assign responsibility”. GMPro records your confirmation with the change.

  7. 7

    They're added as a secondary

    The new person now holds the responsibility as a secondary. Nothing changes for your awards yet: the primary still signs.

  8. 8

    Make them primary

    Click “Make primary”. They become the Authorized Representative GMPro uses from now on, and the previous holder steps down to secondary automatically.

  9. 9

    Remove the previous holder if they've left

    If the previous Authorized Representative no longer works for your organization, open their row and click “Remove” beside the responsibility, then confirm. Removing a responsibility never removes their login; deactivate their access separately if they've left.