GMProGrant Manager Pro
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Stage 4 · Accept your award · SHSP · UASI · EMPG

Signing your award

From the award email to an active award: what's on hold, the FFATA step, signing the funding agreement with DocuSign or on paper, and GOHSEP's review.

23 steps2 routes — pick yours below

When GOHSEP issues your award, GMPro prepares your funding agreement. GOHSEP's part is already signed; your Authorized Representative signs for your organization and ticks three certifications. GOHSEP then reviews the signed agreement, and your award becomes active.

The steps are the same for SHSP, UASI and EMPG. Two extras depend on your award: the FFATA certification when your federal share is $30,000 or more, and the LETPA certification for SHSP and UASI.

Your route

How will you sign the funding agreement?

Pick yours to see only your steps, or read all 23.

What each program asks for

StepSHSPUASIEMPG
FFATA certification (federal share $30,000 or more)
Sign the funding agreement (DocuSign or paper)
Tick three certifications as you sign
GOHSEP reviews the signed agreement
LETPA certification, signed with your sheriff

Only your organization's Authorized Representative certifies FFATA and signs the agreement. If that's no longer the right person, an owner updates it first.

Words you'll see

Funding agreement
The document your Authorized Representative signs. It arrives as a package with reference documents you read but don't sign: the SAA Special Conditions, the Federal Agreement Articles, the Notice of Funding Opportunity, and the DHS Standard Terms and Conditions.
HoldDon't spend yet
A condition GOHSEP or FEMA needs met before some or all of the award can be reimbursed — for example an environmental review for installed equipment, or the LETPA certification. You can still sign while something is on hold; just don't spend on what's held until the hold clears.
Active
Everyone has signed and GOHSEP has approved the signed agreement. You can request reimbursement for what isn't on hold.
Jump to a step (23)

Your award is issued

  1. 1Watch for the award email
  2. 2Under $30,000? You go straight to signing
  3. 3Your team gets a heads-up
  4. 4See your steps and what's on hold
  5. 5Your budget marks what's held

FFATA (federal share $30,000 or more)

  1. 6Complete the FFATA certification

Sign the funding agreement

  1. 7Open the agreement and choose how to sign
  2. 8Read the package
  3. 9Choose “Sign online with DocuSign”
  4. 10Changed your mind? Change how it's signed
  5. 11Say why, then cancel and choose again
  6. 12Choose how to sign again
  7. 13Sign and tick the three boxes in DocuSign
  8. 14DocuSign brings you back to GMPro
  9. 15Choose “Print and sign on paper”
  10. 16Changed your mind? Switch to DocuSign
  11. 17It's your turn to sign
  12. 18Print, tick three boxes, sign
  13. 19Upload the scan and tick the same boxes

GOHSEP's review

  1. 20GOHSEP reviews the signed agreement
  2. 21You'll get an email at each step
  3. 22You're told when it's verified
  4. 23Your award is active

Part 1

Your award is issued

  1. 1

    Watch for the award email

    GMPro emails your Authorized Representative when GOHSEP issues your award. It says how much was awarded, the period of performance, what to do first and, when your program sets one, the date every step of accepting the award must be done by. Anything on hold is listed under “Program holds”, with why and what clears it. The button opens the exact step in GMPro.

    SHSP and UASI emails call your Authorized Representative the “Authorized Agent”. It's the same person.

  2. 2

    Under $30,000? You go straight to signing

    If your award's federal share is under $30,000, there's no FFATA step: the first email asks your Authorized Representative to open the funding agreement and choose how to sign it, with DocuSign or on paper.

  3. 3

    Your team gets a heads-up

    Everyone else on your grant team gets a short note saying who needs to act. Nothing is needed from them.

  4. 4

    See your steps and what's on hold

    Open the award (“My grants”, then “Award”). The top shows the amount, the period of performance and the closeout liquidation date. “Accept your award” lists every step: issued, FFATA, signing, GOHSEP's check and, for SHSP and UASI, LETPA. Yours is marked “You are here”, with the date everything is due. “Before you spend” lists each hold: what's held, why, and who acts — “Your team acts” or “Nothing needed from you”.

    A hold doesn't stop you from signing. It means those costs can't be reimbursed until the hold is cleared.

  5. 5

    Your budget marks what's held

    Your Budget and Project Application pages mark every held line and project with an amber edge and “On hold”. Click it to see what clears it and who acts, then “Go to it on your award” to take care of it. A hold on the whole award, such as LETPA, is noted once above your budget.

Part 2

FFATA (federal share $30,000 or more)

  1. 6

    Complete the FFATA certification

    Your Authorized Representative confirms your SAM.gov details, answers up to three yes-or-no questions about federal revenue, and certifies. It takes a minute or two. Signing opens as soon as it's done, and GMPro emails them to choose how to sign the funding agreement. See Completing the FFATA certification.

Part 3

Sign the funding agreement

  1. 7

    Open the agreement and choose how to sign

    Open the award. Under “Accept your award”, the FFATA certification is checked off and “Sign the award packet” is marked “You are here”. Click “Choose how to sign” in that step.

    Anyone on your grant team can send it with DocuSign; it still goes to your Authorized Representative to sign. Only your Authorized Representative can choose paper. You can change your choice until someone signs.

  2. 8

    Read the package

    That step lists everything in your award packet, and each document opens right there. Only the funding agreement is signed; open and read the reference documents too, because the certifications you tick say you've reviewed them.

  3. 9

    Choose “Sign online with DocuSign”

    Only for:Online with DocuSign

    Choose “Sign online with DocuSign” and check the signing order: your Authorized Representative, with their name and email. Click “Send for signatures”, then “Sign with DocuSign” on the signing page — DocuSign opens with each place to sign marked.

    If “Sign online with DocuSign” is marked unavailable, sign on paper instead. Both are accepted.

  4. 10

    Changed your mind? Change how it's signed

    Only for:Online with DocuSign

    Until your Authorized Representative signs, you can take it back and sign on paper instead. Open the award: under “Signatures”, click “Change how it's signed”. Anyone on your grant team can do this.

    Once someone has signed, it can't be changed here. Ask your GOHSEP grant specialist if it must be signed again.

  5. 11

    Say why, then cancel and choose again

    Only for:Online with DocuSign

    Say why you're changing it and click “Cancel and choose again”. GMPro cancels the DocuSign request, so the link in DocuSign's email stops working, and records who cancelled it and why.

  6. 12

    Choose how to sign again

    Only for:Online with DocuSign

    You're back at “Choose how to sign”, and your Authorized Representative gets the step back in their tasks. To sign on paper, they click it and choose “Print and sign on paper”.

  7. 13

    Sign and tick the three boxes in DocuSign

    Only for:Online with DocuSign

    In DocuSign, agree to sign electronically, click “Start”, then the “Sign” tag, and adopt your signature. Tick the three certification boxes and click “Finish”. Every DocuSign screen is in Signing with DocuSign.

  8. 14

    DocuSign brings you back to GMPro

    Only for:Online with DocuSign

    GMPro confirms your signature with DocuSign and files the signed agreement and DocuSign's completion certificate for you.

  9. 15

    Choose “Print and sign on paper”

    Only for:On paper

    Choose “Print and sign on paper”, then “Start paper signing”. No emails are sent; you print the agreement, sign it in ink, and upload the scan.

  10. 16

    Changed your mind? Switch to DocuSign

    Only for:On paper

    Until you upload the signed copy, you can switch to DocuSign. Open the award: under “Signatures”, click “Change how it's signed”, say why, and click “Cancel and choose again”. Then choose “Sign online with DocuSign”. Don't upload a copy you printed before you switched.

    Once a signed copy is uploaded, it can't be changed here. Ask your GOHSEP grant specialist if it must be signed again.

  11. 17

    It's your turn to sign

    Only for:On paper

    The award now shows a gold “Sign here” flag on your Authorized Representative's line. Click “Sign the funding agreement”.

  12. 19

    Upload the scan and tick the same boxes

    Only for:On paper

    Scan the signed pages into one PDF and upload it under “Signed PDF”. Under “Boxes you ticked”, check the same three boxes you ticked on paper — each one is required. Then click “Complete signature”.

Part 4

GOHSEP's review

  1. 20

    GOHSEP reviews the signed agreement

    Once everyone has signed, “Accept your award” checks off the award packet, and a GOHSEP grant specialist checks the signed copy and the certifications. The award page says who is reviewing it. Nothing is needed from you.

  2. 21

    You'll get an email at each step

    GMPro emails your team when the agreement is signed and GOHSEP is reviewing it, and again when GOHSEP has verified it.

  3. 22

    You're told when it's verified

    When GOHSEP approves the signed agreement, GMPro emails your team. For SHSP and UASI it says your funding agreement has been verified: projects with no hold can start, and anything still on hold is listed under “Program holds”. Don't spend on what's held until each hold is lifted. EMPG's email says “Your award is active”.

  4. 23

    Your award is active

    When GOHSEP approves the signed agreement, the award becomes active and “Request reimbursement” appears. The signed agreement is saved under “Award documents”.

    SHSP and UASI: your award stays on hold until your LETPA certification is approved. See Signing the LETPA certification.