GMProGrant Manager Pro
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Stage 4 · Accept your award · SHSP · UASI · EMPG

Signing with DocuSign

Every screen of DocuSign, step by step: your funding agreement, the LETPA certification, and what your sheriff sees in DocuSign's email.

27 steps3 routes — pick yours below

DocuSign is the online way to sign your funding agreement and, for SHSP and UASI, your LETPA certification. You don't need a DocuSign account and there's nothing to install: it works in an up-to-date browser on a computer, tablet or phone.

Signers with a GMPro login start from GMPro's signing page. Anyone without one, such as your sheriff on the LETPA certification, signs from DocuSign's email. Either way, GMPro files the signed copy and DocuSign's completion certificate for you.

Your route

What are you signing?

Pick yours to see only your steps, or read all 27.

Who signs where

SignerStarts fromNeeds a GMPro login
Your Authorized Representative (agreement and LETPA)GMPro's signing page, or DocuSign's email
Your Point of Contact (LETPA, when they're the one chosen)GMPro's signing page, or DocuSign's email
Your sheriff (LETPA only)DocuSign's email

Only your Authorized Representative signs your funding agreement; your LETPA certification may be signed by your Authorized Representative or a Point of Contact. If that person has changed, an owner updates it before you send anything for signature.

Words you'll see

Signing page
GMPro's page for one signing: who signs, in what order, where it stands, and the documents being signed. It updates on its own as people sign.
Envelope
DocuSign's word for a package being signed. Your funding agreement is one envelope; your LETPA certification is another.
Adopt a signature
The first time you sign, DocuSign asks how your signature should look. Check your name and initials and pick a style, or draw or upload your own.
Jump to a step (27)

Your funding agreement

  1. 1Send it to DocuSign
  2. 2The signing page opens
  3. 3GMPro emails you a link to it
  4. 4Click “Sign with DocuSign”
  5. 5Agree to sign electronically
  6. 6Read the agreement
  7. 7Adopt your signature
  8. 8Tick the three certifications
  9. 9Click “Finish”
  10. 10GMPro confirms your signature
  11. 11Signing complete
  12. 12GOHSEP reviews it

The LETPA certification (SHSP and UASI)

  1. 13Send it with your sheriff's details
  2. 14Your organization's signer signs first
  3. 15Read the certification
  4. 16Sign and finish
  5. 17Now it's your sheriff's turn

For your sheriff: signing from DocuSign's email

  1. 18Open DocuSign's email
  2. 19Read the document
  3. 20Click “Sign”
  4. 21Adopt a signature
  5. 22Check the signature
  6. 23Finish signing
  7. 24No account needed
  8. 25You're done

After everyone signs

  1. 26Your team is told
  2. 27GOHSEP reviews the certification

Part 1

Your funding agreement

  1. 1

    Send it to DocuSign

    Only for:Our funding agreement

    On your award, click “Choose how to sign”, choose “Sign online with DocuSign”, check your Authorized Representative's name and email, and click “Send for signatures”. Signing your award covers the steps before this one.

    Anyone on your grant team can send it with DocuSign. DocuSign's email still goes only to your Authorized Representative.

  2. 2

    The signing page opens

    Only for:Our funding agreement

    GMPro opens the agreement's signing page. It lists each signer in order with a gold “Sign here” on whoever signs next, and the documents in the package. When it's your turn, “It's your turn to sign” holds the button you need.

  3. 4

    Click “Sign with DocuSign”

    Only for:Our funding agreement

    DocuSign opens in a new tab. Keep GMPro open in the first tab: it confirms your signature when you come back.

    If GMPro says “Allow pop-ups for GMPro, then try again”, your browser blocked the new tab. Allow pop-ups for GMPro and click the button again.

  4. 5

    Agree to sign electronically

    Only for:Our funding agreement

    The first time you sign with DocuSign at your email address, it asks you to agree to use electronic records and signatures. Read the disclosure if you like, tick the box, and click “Continue”.

  5. 6

    Read the agreement

    Only for:Our funding agreement

    The agreement opens in DocuSign. Read it through; “Start” on the left takes you to the first place that needs you. If DocuSign offers to summarize the document, you can close that.

  6. 7

    Adopt your signature

    Only for:Our funding agreement

    Click the “Sign” tag. DocuSign asks you to adopt a signature: check your full name and initials, choose a style (or draw or upload one), and click “Adopt and Sign”. DocuSign uses it everywhere you sign in this envelope.

  7. 8

    Tick the three certifications

    Only for:Our funding agreement

    Your signature is placed. The three boxes under “Grant award certifications” are required: DocuSign's arrow on the left (“Select”) takes you to each one, and you can't finish until all three are ticked. They're the certifications described in Signing your award.

  8. 9

    Click “Finish”

    Only for:Our funding agreement

    With every box ticked, DocuSign says “Ready to Finish?”. Click “Finish”.

  9. 10

    GMPro confirms your signature

    Only for:Our funding agreement

    DocuSign brings you back to GMPro, which checks with DocuSign and records your signature. It takes a few seconds, and the page updates on its own.

  10. 11

    Signing complete

    Only for:Our funding agreement

    Once everyone has signed, the page says “Signing complete”. GMPro keeps the signed agreement and DocuSign's completion certificate with the documents in the package.

  11. 12

    GOHSEP reviews it

    Only for:Our funding agreement

    Your award shows the signed agreement waiting on GOHSEP's review. Nothing more is needed from you; GMPro emails you when your award is active.

Part 2

The LETPA certification (SHSP and UASI)

  1. 13

    Send it with your sheriff's details

    Only for:Our LETPA certification

    On your grant's Documents page, the LETPA card's “Choose how to sign” asks for your sheriff's name, title, agency and email. Choose “Sign online with DocuSign” and click “Send for signatures”. Signing the LETPA certification explains when it's asked for.

  2. 14

    Your organization's signer signs first

    Only for:Our LETPA certification

    The signing page shows the turn of the person chosen to sign for your organization (your Authorized Representative or a Point of Contact), then the sheriff's. If it's you, click “Sign with DocuSign”.

  3. 15

    Read the certification

    Only for:Our LETPA certification

    DocuSign shows both pages: your law-enforcement budget summary, then the certification. Check the amounts and projects, then use “Start” to go to your line.

  4. 16

    Sign and finish

    Only for:Our LETPA certification

    Sign the “Sub-recipient Certification” line the same way as the agreement. There are no boxes to tick on this one. Click “Finish”.

    First time in DocuSign? It asks you to agree to sign electronically and to adopt a signature before you sign.

  5. 17

    Now it's your sheriff's turn

    Only for:Our LETPA certification

    Back in GMPro, the signing page says it's waiting for your sheriff and that DocuSign emailed them a link. You're done; the page updates when the sheriff signs.

Part 3

For your sheriff: signing from DocuSign's email

  1. 18

    Open DocuSign's email

    Only for:I'm the sheriff

    DocuSign emails the sheriff when it's their turn. It comes from DocuSign, not GMPro, and the subject names the document and program, such as “LETPA certification — SHSP”. Click “Review Document”.

    Not in the inbox? Check junk or spam. Your team can send it again with “Resend email” on the signing page.

  2. 19

    Read the document

    Only for:I'm the sheriff

    DocuSign opens the certification with your organization's signature already on it. If DocuSign asks, agree to use electronic records first. Then click “Start”.

  3. 20

    Click “Sign”

    Only for:I'm the sheriff

    “Start” goes to the “Sheriff Certification” line. Click the “Sign” tag.

  4. 21

    Adopt a signature

    Only for:I'm the sheriff

    Check your full name and initials, choose a style, and click “Adopt and Sign”.

    If you already have a DocuSign account, DocuSign may offer a signature you saved before. Use it, or choose “Adopt new”.

  5. 22

    Check the signature

    Only for:I'm the sheriff

    Your signature is on the sheriff's line, beside your organization's signer's.

  6. 23

    Finish signing

    Only for:I'm the sheriff

    DocuSign says “Ready to Finish?”. Click “Finish”.

  7. 24

    No account needed

    Only for:I'm the sheriff

    DocuSign may offer to download a copy, log in or create an account. None of that is needed: download a copy if you'd like one, or close the window.

  8. 25

    You're done

    Only for:I'm the sheriff

    DocuSign confirms the document is signed. The rest of that page is DocuSign advertising its paid plans; ignore it. Once everyone has signed, DocuSign emails each signer a completed copy.

Part 4

After everyone signs

  1. 26

    Your team is told

    Only for:Our LETPA certification

    GMPro emails your grant team that the certification is signed and GOHSEP is reviewing it. It names the GOHSEP grant specialists who can review it.

  2. 27

    GOHSEP reviews the certification

    Only for:Our LETPA certification

    On Documents, the LETPA card reads “Signed · GOHSEP reviewing” and shows both signatures. When GOHSEP approves it, the hold on your award lifts on its own.