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Stage 4 · Accept your award · SHSP · UASI

Signing the LETPA certification

What the LETPA certification is, when it's asked for, how your Authorized Representative or Point of Contact and your sheriff sign it, and how it releases your funds.

12 steps2 routes — pick yours below

SHSP and UASI set aside funds for Law Enforcement Terrorism Prevention Activities (LETPA). The LETPA certification confirms your budget's law-enforcement share. GMPro prepares it from your application — you don't fill anything in — and two people sign it: your Authorized Representative or your Point of Contact, then your parish sheriff.

Until a GOHSEP grant specialist approves the signed certification, your whole award is on hold for reimbursement. You can still sign your funding agreement; GMPro asks for the LETPA certification right after.

Your route

How will you and your sheriff sign?

Pick yours to see only your steps, or read all 12.

Jump to a step (12)
  1. 1You're asked after the agreement is signed
  2. 2Your award shows the hold
  3. 3Find the certification
  4. 4Enter your sheriff's details
  5. 5Send it with DocuSign and sign first
  6. 6Your sheriff signs from DocuSign's email
  7. 7Choose “Print and sign on paper”
  8. 8Print and collect every signature
  9. 9Upload one signed PDF
  10. 10GOHSEP reviews it
  11. 11Approved: your funds are released
  12. 12Request reimbursement

Steps

  1. 1

    You're asked after the agreement is signed

    Once your funding agreement is signed, GMPro emails your Authorized Representative and your Points of Contact to sign the LETPA certification, naming your program and fiscal year (such as “Sign your FY 2026 UASI LETPA certification”). It says the whole award is on hold until both signatures are in and verified. Its “Sign the LETPA certification” button opens the certification on your Documents page.

  2. 2

    Your award shows the hold

    While you're accepting the award, the LETPA certification is the last step of “Accept your award”, after the award packet, and “Before you spend” lists the hold. Your award can be active while it says “Funding for this award is on hold”; then “Holds and conditions” shows the LETPA certification, with the same card you sign from.

  3. 3

    Find the certification

    On your grant's Documents page, the LETPA card shows where it stands: Sign, then GOHSEP review, then Approved. Use “Preview packet” or “Download” to read it, then click “Choose how to sign”. Only your Authorized Representative or a Point of Contact sees that button; everyone else on the team sees who can sign it.

    You can sign it any time after you submit your application — you don't have to wait for the email. Until your award packet is signed, it waits under “Sign it early” on Documents.

  4. 4

    Enter your sheriff's details

    The signing order is your organization's signer, then the sheriff. With DocuSign, choose who signs for your organization: your Authorized Representative or one of your Points of Contact (you're picked if you're one of them). Then enter the sheriff's name, title, agency and email.

    Is your organization's signer also the sheriff? Enter them as the sheriff too: they sign each line in its own turn, so DocuSign asks them twice. Applying for several parishes, as a planning district does? Each parish's sheriff signs, so it's signed on paper: the dialog lists the parishes instead of asking for one sheriff. Print the sheriff's section once for each parish and upload every signed copy in the one PDF.

  5. 5

    Send it with DocuSign and sign first

    Only for:Online with DocuSign

    Choose “Sign online with DocuSign” and click “Send for signatures”. The person you chose signs first: if that's you, click “Sign with DocuSign” on the signing page; anyone else gets DocuSign's email and a GMPro task. Signing with DocuSign shows every screen.

  6. 6

    Your sheriff signs from DocuSign's email

    Only for:Online with DocuSign

    Once your organization's signer signs, DocuSign emails your sheriff a link. They click “Review Document”, sign, and click “Finish” — no GMPro account needed. The signing page shows who it's waiting on, and “Resend email” sends the link again.

    Send your sheriff this link so they know what to expect: Signing from DocuSign's email.

  7. 7

    Choose “Print and sign on paper”

    Only for:On paper

    Choose “Print and sign on paper”, then “Start paper signing”. Anyone on your team can print it, collect the signatures and upload the signed copy; GOHSEP reviews it.

    To sign it another way, use “Cancel paper signing” on the card and choose again.

  8. 9

    Upload one signed PDF

    Only for:On paper

    Scan all the signed pages into one PDF and add it on the card, say who signed for your organization, confirm it's the complete packet with every signature, and click “Upload and complete”.

  9. 10

    GOHSEP reviews it

    The card reads “Signed · GOHSEP reviewing” and lists both signatures. A GOHSEP grant specialist checks the amounts and signatures. Nothing is needed from you.

  10. 11

    Approved: your funds are released

    GMPro emails you when GOHSEP approves it, and the hold lifts on its own.

  11. 12

    Request reimbursement

    Your award shows “Your award is active” with “Request reimbursement”, and “Holds and conditions” says nothing is on hold.