Signing the LETPA certification

Steps

1. 1

   You're asked after the agreement is signed

   Once your funding agreement is signed, GMPro emails your Authorized Representative and your Points of Contact to sign the LETPA certification, naming your program and fiscal year (such as “Sign your FY 2026 UASI LETPA certification”). It says the whole award is on hold until both signatures are in and verified. Its “Sign the LETPA certification” button opens the certification on your Documents page.

   Click to enlarge
2. 2

   Your award shows the hold

   While you're accepting the award, the LETPA certification is the last step of “Accept your award”, after the award packet, and “Before you spend” lists the hold. Your award can be active while it says “Funding for this award is on hold”; then “Holds and conditions” shows the LETPA certification, with the same card you sign from.

   Click to enlarge
3. 3

   Find the certification

   On your grant's Documents page, the LETPA card shows where it stands: Sign, then GOHSEP review, then Approved. Use “Preview packet” or “Download” to read it, then click “Choose how to sign”. Only your Authorized Representative or a Point of Contact sees that button; everyone else on the team sees who can sign it.

   You can sign it any time after you submit your application — you don't have to wait for the email. Until your award packet is signed, it waits under “Sign it early” on Documents.

   Click to enlarge
4. 4

   Enter your sheriff's details

   The signing order is your organization's signer, then the sheriff. With DocuSign, choose who signs for your organization: your Authorized Representative or one of your Points of Contact (you're picked if you're one of them). Then enter the sheriff's name, title, agency and email.

   Is your organization's signer also the sheriff? Enter them as the sheriff too: they sign each line in its own turn, so DocuSign asks them twice. Applying for several parishes, as a planning district does? Each parish's sheriff signs, so it's signed on paper: the dialog lists the parishes instead of asking for one sheriff. Print the sheriff's section once for each parish and upload every signed copy in the one PDF.

   Click to enlarge
5. 5

   Choose “Print and sign on paper”

   Choose “Print and sign on paper”, then “Start paper signing”. Anyone on your team can print it, collect the signatures and upload the signed copy; GOHSEP reviews it.

   To sign it another way, use “Cancel paper signing” on the card and choose again.

   Click to enlarge
6. 6

   Print and collect every signature

   The card now shows the paper step. Download the packet, print it, and have each signer sign where it says: your organization's signer and your sheriff.

   Click to enlarge
7. 7

   Upload one signed PDF

   Scan all the signed pages into one PDF and add it on the card, say who signed for your organization, confirm it's the complete packet with every signature, and click “Upload and complete”.

   Click to enlarge
8. 8

   GOHSEP reviews it

   The card reads “Signed · GOHSEP reviewing” and lists both signatures. A GOHSEP grant specialist checks the amounts and signatures. Nothing is needed from you.

   Click to enlarge
9. 9

   Approved: your funds are released

   GMPro emails you when GOHSEP approves it, and the hold lifts on its own.

   Click to enlarge
10. 10

    Request reimbursement

    Your award shows “Your award is active” with “Request reimbursement”, and “Holds and conditions” says nothing is on hold.

    Click to enlarge